Useful information
Assembly / Disassembly
Contact person on site
Mathieu Louis : +32 496 994 492
Planning
Set-up schedule
All companies signing up for Forest Demo commit to taking part for the two days and to setting up by Monday, July 29 at 10 p.m. at the latest, except if the company is also taking part in the Libramont Fair (in this case, set-up in the forest must be completed by Tuesday, July 30 at 7.00 am at the latest).
They can download the assembly and access plan via their exhibitor portal, which they must have with them to enter the site.
Breakdown schedule
Firms that sign up for Demo Forest agree not to breakdown or remove equipment before Wednesday, July 31 at 6.30 pm at the risk of losing their deposit.
Safety
During set-up and breakdown
- Pedestrians
Pedestrians are not required to have special passes to circulate during set-up and breakdown. However, organisers reserve the right to check anyone who wants to enter the Demo Forest location and to take any measures they feel necessary. - Vehicles
On the other hand, any vehicles accessing the site must have documents specifying the entrance and exits to be used (set-up/breakdown access plan). The exhibitor’s name and the stand number must appear clearly. The map will be provided with your stand confirmation in June. In order to keep the passageways clear on site, you are requested to go to the exhibitor car park closest to your site as soon as you finish (un)loading.
During demonstration days
- Access to the stand/worksite is forbidden to vehicles. They must be parked in the exhibitor car parks. Your exhibitor badge is required to enter the car park and your stand/worksite. You can order and download this badge through the exhibitor’s portal.
- It is strictly forbidden to circulate on the demonstration route on a quad, motorcycle or any other motorised vehicle during opening hours unless you have a service pass issued by the organising committee.
Insurance
In addition to the insurance policy taken out by the Organiser, exhibitor-demonstrators present in demonstration areas must provide proof of civil liability insurance.
Exhibitor-demonstrators are liable for all material damage and bodily harm occurring by their fault.
Legislation
Exhibitors are required to comply with the legislation in effect with respect to worksite safety. Download the Royal Decree here
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